International Symposia for the Medical and Scientific Sector in Cancun

For the medical and scientific sector, we managed the organisation of two international symposia in Cancun, respectively focused on pain medicine and cardiovascular medicine.

The events took place at Hotel Paradisus Cancun 5* in two consecutive periods: the first from 13 to 16 April, the second from 20 to 23 April. Each event involved 195 participants and 25 international speakers.

Congress management and event materials

We managed the operational set-up of the meeting rooms, using the Picasso, Murillo and Mirò spaces as the plenary hall.

The project included the production of congress materials, including folders, signage, badges and roll-ups, as well as the creation of audio and video content required for the sessions.

Hospitality, speakers and on-site assistance

The organisation included coffee breaks and lunches for participants and speakers, dedicated speaker dinners in selected restaurants and related transfers.

We also provided assistance throughout both events, with hostesses dedicated to speakers, room hostesses for meeting management and operational support for airport arrivals and departures.

Speaker secretariat and international logistics

The organisational secretariat managed the collection of scientific and administrative materials from all speakers, required for their participation.

The work also included flight ticketing for guests, helping ensure coordinated management of international flows and smooth participation in both events.

This case study shows how two international symposia for the medical and scientific sector require precise organisational direction, capable of integrating content, speakers, logistics and hospitality. When congress secretariat, on-site assistance and service management work together, the event creates the ideal conditions for scientific exchange, qualified participation and a high-quality guest experience.