Event Admin & Conference Secretariat

A dedicated team will follow the organizational secretariat of your event

We take care of registrations, security and operational support at trade shows and events.

We directly manage the organisational secretariat for the events through our booking pilot and interface with the other teams.

The back-office work of the administration team is one of the most important activities when creating an event. The admin team is responsible for creating a bridge between the logistics team and the event graphics and design team, ensuring the perfect organisation of the conference or meeting.

The admin team in particular is in charge of initiating contact with the suppliers identified by the research and logistics team, and of managing relations with the registered guests.

Logistics for events

Ticketing and strategic travel organisation
Management of inbound and outbound logistics via booking pilot
Organisation of social and gala dinners, transfers and coordination of services

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Invitations and Follow-up

Sending of invites and follow-up of participants, speakers and stakeholders
Quizzes for incentive launches, and messaging related to team building or other scheduled activities during the event
Preparation of thank-you messages on behalf of the client company or institution.
Research, selection and contacting of sponsors/exhibitors on behalf of the client company
Press office management

Printed materials and bags for events

We take care of all materials at the welcome desk: badges, gadgets, event programs, other programs (dinners, team building)
Set-up of technological or paper displays in the exhibition areas and signage or roll-ups.

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